Meeting / gathering sessions

Discovery plan

Explorer plan

Professional plan

Custom plan

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Mext offers the flexibility to conduct your meetings and gatherings either in video format or in an avatar and audio spatial mode, allowing you to adapt and diversify your meeting and gathering activities.

Add Video Meeting (can be or not broadcasted)

With the Mext platform, you have the flexibility to use your preferred video meeting tools such as Teams, Zoom, Google Meet, or any other platform. Alternatively, you can utilize Mext's own free video meeting tool.

Setting Up a Video Meeting with External Tools

To set up a video meeting with external tools like Teams, Google Meet, or Zoom, simply create a teleportation portal within your 3D immersive space and Metaverse. Add your meeting link to the portal and place it accordingly.

When individuals pass through the portal, it will prompt another browser window for the video meeting. From there, you can conduct your video meetings and share your screen to showcase content within your 3D immersive space and Metaverse.

Setting Up a Video Meeting with Mext Tools

1. Add a Video Meeting (can be or not broadcasted)

Mext video meeting software, much like popular platforms such as Zoom, Teams, and Google, offers a versatile solution for hosting various types of virtual video gatherings. Whether you're organizing a simple video meeting, workshop, networking session, or live conference or livestreaming session, Mext provides a convenient video meeting room where you can welcome your guests, including speakers, panelists, and colleagues. Once you create a meeting room, it becomes accessible within the Metaverse. By clicking on "GO TO" and selecting "Meeting/Event," participants can join the designated space to engage in discussions, collaborations, or witness live conferences. The video meeting’s room's visibility can be customized as either "Public" or "Private."

The video meeting can be broadcasted and play the role of speakers stage.

For private meetings, only registered guests who have been added to the platform can see and access the meeting room.

2. Click on "Add new meeting"

Category	Description
Live session meeting (can be broadcasted)	For people who wish to stream their zoom-like meetings live
Avatar meeting (with spatial audio)	You can create 3D avatar meetings using this option. The meeting will take place in your main scene for Discovery and Explorer plans. The Professional plan will allow you to create a separate scene for each meeting.
Regular video meeting	A zoom-like video meeting

• Provide the name of the meeting
• By default, public but you can make it private
• ** Select the appropriate category for the meeting**

-Video meeting to be broadcasted for a live session into the Metaverse

-Regular Video meeting

• Determine whether the meeting should be private (restricted to invited guests) or public (open to all within the Metaverse)
• Select an event if you want to make it related to an event and/or added to an event program
• Then press on confirm to create your meeting

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To further manage your meeting:

• Edit the created meeting by clicking the pencil button.
• If your meeting is private, use the 'Add Guests' button to include your guest list.

• Click the the third button from the right to access recordings.

• Utilize the 'Eye' button to initiate recording and broadcasting of your video meeting, as well as monitoring it from your organizer Backoffice.

• Employ the 'Envelop' button to send email invitations for your meeting.

• Click the green link button to copy the meeting link for sharing when needed.

Extending Meeting Duration: When setting the duration for your meetings, consider adding a generous amount of time, such as 99999 minutes, to accommodate longer sessions without interruptions. This ensures that your meetings can run smoothly without the need for constant extensions or interruptions. \ \ Conduct Technical Tests: For meetings organized specifically for live sessions, it is highly advisable to conduct technical tests beforehand. These tests help ensure that your guests can actively participate in the meeting without encountering any firewall restrictions, especially if they are using professional devices. Test the functionality of their microphone, camera, and screen sharing features with their respective devices and web browsers. It is recommended to prioritize using Google Chrome for the best compatibility and performance.\ \ By implementing these recommendations, you can enhance the overall experience of your meetings, ensuring seamless participation and minimizing potential technical issues that may arise.

Add an Avatar gathering (Open Networking session)

You have the option to host a meeting where avatars and audio spatial features are combined, enabling people to come together and participate in various activities and open networking sessions. To create an avatar gathering for an open networking session or any other activity.

• Click on "Add new meeting"
• Provide a title for the meeting
• By default public but you can make it private
• Select the appropriate category for the meeting “Avatar gathering (with Audio spatial)”
• Determine whether the meeting should be private (restricted to invited guests) or public (open to all within the Metaverse)
• Select an event if you want to make it related to an event and/or added to an event program
• Then press on add to create your avatars gathering

To further manage your meeting:

• Edit the created meeting by clicking the pencil icon.
• If your meeting is private, use the 'Add Guests' button to include your guest list.
• Employ the 'Envelop' button to send email invitations for your meeting.
• Utilize the '3 Squares' button to access the Metabuilder and craft your 3D meeting space.  Here, you can:

-Elevate your 3D space and tailor it to suit your avatar gathering meeting.

-Establish a dedicated 3D location within your 3D interactive space and Metaverse, such as adding a building to host your avatar gathering guests. Ensure you adjust the teleportation settings for the entry to this specific space, ensuring that when your guests join the meeting, they are seamlessly transported to the designated meeting space.

-If you have a Professional subscription, allowing multiple scenes, you even have the capability to construct an entire scene exclusively dedicated to your avatar gathering meeting."

• Click the green link button to copy the meeting link for sharing when needed.